HELPFUL RESOURCES & LINKS  FOR  EXHIBITORS:
​Exhibitor Rules
Guerilla Marketing Tips 
Staff Etiquette at Shows
Show Landing Page 
NEW! Magazine: Mailed to new movers, distributed at all shows and visitor centers 

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Exhibitor Rules

​Summary:

• If you are new to event marketing read these Guerilla Marketing Tips  
• All shows are indoors unless otherwise indicated
• Please contact us if you want to rent tables, chairs, tents, or interactive games.
• Typical set-up hours are from 6:30 am to 9:30 am 
• Show Hours: 10 am to 2 pm
• Take Down: 2 pm to 3 pm   
• Please go to the main registration tent to get your booth space number
• The event takes place rain or shine
• Have any necessary permits and licenses in the event of an inspection by city/county officials
• Please follow appropriate trade-show etiquette
• Read the exhibitor rules below
• Your booth must stay up for the entire event.
• The Chamber does not offer refunds on space rentals. 

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Exhibitor Rules​
​​Here is a reminder of the exhibitor rules. Please get in touch with us if you have any questions.

1. The event will take place rain or shine.
2. Your booth must stay up for the entire event.
3. You are responsible for your tents, chairs, tables, etc., when placing your space order; you can rent chairs, tables, tents, interactive games, and more to help make your booth more exciting and inviting.
4. Exhibitors are requested to follow health precautions as dictated by local community standards.
5. The Chamber reserves the right to locate and move displays on the property to comply with any regulations and sponsorship agreements.
6. Exhibit booths must be staffed and fully operational during published show hours. Booths not set up at show opening will be subject to dismantling.
7. No sound amplification or generators are permitted unless pre-approved.
8. Eating, drinking, and smoking at exhibit booths are discouraged.
9. All vendors must have business licenses and proper Health Department permits (if required).
10. TENTS: The following rules apply to all tents, canopies, and membrane structures: (1) There will be a 20’ separation from parked vehicles or internal combustion engines. (2) there will be a 20’ distance from any Fire Lane, cooking and heating equipment, LPG containers, flammable or combustible liquids, containers, and generators. All tents must be adequately anchored/weighted (3) Tent Anchorage: Your tent should be securely weighted in the event of high winds. You may use sandbags and water barrels. And other weighted materials are acceptable. The driving of any peg or stake of any kind into the pavement or grass area is strictly prohibited.
11. Exhibit space must be large enough to contain a reasonable audience for in-booth demonstrations.  Objects may not be suspended over 8 feet above the ground/floor.
12. Only services and products approved on your application will be displayed or sold in your booth.
13. Promotional materials may not be distributed outside your space.
14. Lighting should be directed to the inner confines of the booth space and should not project onto other exhibits or expo aisles.
15. The sale, sampling, or distribution of food for consumption on the premises must be approved by the Chamber, and the Exhibitor must obtain licenses or permits required by the Health Department. Sample sizes should be less than 2 oz.
16. All exposed parts of displays must be finished so they do not present an unsightly appearance when viewed from adjoining booths or aisles.
17. Signs in booths will not be permitted to extend above 8’. Signs in island showcases will not be allowed to rise more than 16’ above the floor/ground.
18. Exhibitors may not share booth space.
19. Exhibit space should be kept in good order, with storage boxes placed under tables or designated storage areas.
20. Helium balloons can only be used when they are permanently affixed to the physical booth display. Helium tanks must be stored in an approved stand. Helium balloons are not allowed at indoor events.
21. Fire regulations typically prohibit the use of Sterno or an open flame, including candles. Any booth cooking with an appliance or food warming device for outdoor events must be equipped with at least one 20BC fire extinguisher- No LP gas, bottled gas, or bottled gas tanks are permitted.
22. Electrical wiring and displays must conform to the National Electrical Code safety rules. Generators are not permitted unless pre-approved in writing.
23. Any display vehicles must have less than ¼ tank of gas, at least one battery cable disconnected from each set of batteries, and the gas tank sealed or locked.
24. The Exhibitor does indemnify and hold harmless the organizer against any claims as may be asserted against it. Any disputes will be arbitrated in the State of Arizona.​
25. It is the policy of the Chamber not to provide cash refunds. We may issue credits that can be applied to outstanding balances or future advertising, membership dues, or sponsorships. If the client refuses credits by not applying credits to outstanding balances or future advertising within one year from the date issued, this shall constitute the client’s refusal of the credit.
26. Our show vendors are committed to, and have made a significant investment to reach prospective customers.  Individuals found soliciting show vendors,  or loitering around any booth to pirate leads from a  vendor will not be tolerated. It is the policy of the Chamber to ask these individuals to leave immediately. In cases where the individual refuses to leave or is a habitual offender, the Chamber reserves the right to take any of the following actions; (a) contact law enforcement,  (b) file a TAA (Trespassing and Authority to Arrest), and (c) issue a formal cease and desist order to the offending company. We encourage all attendees to report any suspicious activity to show staff for prompt action.

Additional Info for Food Vendors:

1. You will not have access to the venue's kitchen. Whatever you bring is what you have to use.
2. Vendors may only provide 2oz food samples or 4 oz beverage samples(maybe put this above if it is referencing non-approved or regular vendors). Approved food vendors/food trucks are exempt.
3. Remember to bring toothpicks, napkins, plates, etc., for serving your samples. The Chamber is not providing any servicing utensils or paper products.
4. To sell any goods/products, vendors could be asked to have a tax license (TPT license), business and health permits as required.
5. Vendors don't need to send the Chamber or venue a copy of their licenses and permits.
6. The city/county tax and license department have the right to show up and check all vendors for their permits and licenses.
7. Vendors need to have their licenses and permit physically on hand at their booth, not in their car or elsewhere.