​Celebrating Community
Fall Festival 
& Business Expo

Vender Inquiry Form

Schedule A 15 Minute Phone Call to Discuss Your Options

Entertainment Application

​When you secure your booth space for the 2021 Surprise Regional Fall Festival & Expo, you'll be staking your claim in your business community, as well as engaging in a time-tested marketing strategy that helps you build

New Customer Relationships  
Brand Promotion 
Increased Visibility 
Increased Sales

November 7, 2021 
​
Ottawa University Campus, Surprise Arizona
Location:  15950 N Civic Center Plaza, Surprise, AZ 85374

Build Your Brand, Generate Leads, and Reach  Customers 

Purchase Space Now

Pre-Order Now and Save 


Prospect for New Customers  

Promote Your Brand 

Increase Your Visibility in the Community 

Increase Sales

Distribute Product Samples

​Give Live Product/Service Demonstration

Five Space Sizes for Every Budget and Marketing Objective 

Purchase Space Now

Shedule a 10 Minute Phone Call to Discuss Your Options

Regular Inline Space are the most common booths in a show. These spaces are generally arranged in a straight line with other inline booths and corner booths. Only the front of the booth is exposed to the aisle.

A Deluxe Corner Space is situated at the end of an aisle. The biggest difference between a corner booth and an inline space is it provides access to attendees from two sides.

Premium Double-Wide Space is situated in a row with other booths. The added space is more suitable large displays, and showcasing products,  and larger exhibits.    

​A Triple-Wide Space is situated in a row with other booths. The total space is 300 sq. ft. and  is  ideally suited for more creative and engaging spaces like live demonstrations, exhibits, mini-class room, multiple private consultation areas or new car/recreational vehicle  display. 

Island Display Space
An island space  gives the maximum exposure for patron entry accessibility. Since all four sides are open, this type of booth is the best entry option for patrons. Because it's not enclosed on any sides, it also offers you the utmost flexibility for your display design, layout and height.  Typical space is 12' x 12'. 
​

Pricing Starts as low as $399. You do not need to be a member to participate. However, Chamber members  receive  a discount. Space is limited and early-bird pricing ends soon. 

​The Celebrating Community Fall Festival & Business Expo reflects the Chamber’s fervently-held belief that the health of the business community and the health of the larger community in which it lives are inseparable.

Building stronger communities is what our Chamber of Commerce  is all about. 

---

​PARTNER  SPONSORS
​

---

​Our Workforce Partners 
Our Workforce Promotional Partners are the future backbone of a strong, well-educated workforce.  These organizations  stand ready to supplement the local workforce and  their students  serve as tomorrows highly sought after workforce and community leaders.    
ASU
Dysart ISD / CTE ​
Ottawa University  
West-MEC Northwest Campus 
Dysart ISD / CTE 

Exhibitor Rules​
​​Here is a reminder of the exhibitor rules. Please contact us if you have any questions.  

1. The event will take place rain or shine.
2. EXPO Hours:  Set-Up is from  6 am to 8:30 am.  Takedown is from 1:30 to 3:00 pm
3. Special Pricing: Members of the Surprise Regional Chamber of Commerce, in good standing, receive a 15% discount on all published pricing.  Early Bird Pricing ends June 30.  Members of the Surprise Regional Chamber of Commerce, please use discount code Expo2021
4. Exhibitors are requested to follow COVID precautions as dictated by local community standards. This may include the wearing of face masks and the availably of and use of hand sanitizer. 
5. The Chamber reserves the right to locate and move displays on the property to comply with city regulations, Ottawa safety guidelines, and sponsorship agreements.   
6. Exhibit booths must be staffed and fully operational during published Expo hours. Booths not set up at show opening will be subject to dismantling. 
7. No sound amplification equipment is permitted.  
8. Eating, drinking, and smoking at exhibit booths is discourage.  
9. Food Vendor/Caterer. All vendors must have a City of Surprise Business License and proper Health Department permits. Please contact the Finance Department at 623-222-1836 for licensing information.
10. Bringing your tents: The following rules apply to all tents, canopies, and/or membrane structures: (1) There will be a 20’ separation from the property line, building, other tents or membrane structures, parked vehicles, or internal combustion engines. (2) there will be a 20’ distance from any Fire Lane, Cooking and/or heating equipment, LPG containers, Flammable or combustible liquids, and containers, generators, Fire extinguishers, and Anchorage
11. Exhibit space must be large enough to contain a reasonable audience for in-booth demonstrations. Typical space allocation is less than six feet x six feet, and objects may not be suspended greater than 8ft about the ground/floor. 
12. Only services and products approved on your application will be displayed or sold in your booth.
13. Promotional materials may not be distributed outside your space.
14. Lighting should be directed to the inner confines of the booth space and should not project onto other exhibits or expo aisles.
15. The sale, sampling, or distribution of food for consumption on the premises must be approved by the Chamber, and licenses or permits required by the Health Department obtained by the Exhibitor. Sample sizes should be less than 1 oz. 
16. Companies using products or services of a non-exhibiting company in a stage presentation must have written approval from the Chamber.
17. All exposed parts of displays must be finished so they do not present an unsightly appearance when viewed from adjoining booths or aisles. Optional side walls taller than the 3’ side drape of exhibit booths may not extend past 5’ from back drape.
18. Signs in booths will not be permitted to extend above 8’. Signs in island showcases will not be permitted to extend more than 16’ above the floor/ground.
19. Exhibitors may not share booth space without the written approval of the Chamber.
20. Exhibit space should be kept in good order, with storage boxes placed under tables or in designated storage areas.
21. Helium balloons can only be used when they are permanently affixed to the physical booth display. Helium tanks must be stored in an approved stand.
22. Fire regulations prohibit the use of Sterno or an open flame, including candles. Any booth cooking with an appliance or food warming device must be equipped with at least one 20BC fire extinguisher- No LP gas, bottled gas, or bottled gas tanks are permitted in the building.
23. Electrical wiring and displays must conform to the National Electrical Code safety rules.
24.  The driving of any peg or stake of any kind into the pavement or grass area is strictly prohibited.  
25. Any display vehicles must have less than ¼ tank of gas, at least one battery cable disconnected from each set of batteries, and the gas tank sealed or locked. A set of keys need to be given to Show Management.
26. Dismantling of your booth prior to the close of the Expo is prohibited.
27. The Chamber does not offer refunds on space rentals. 
28. Exhibitor does indemnify and hold harmless the organizer against any claims as may be asserted against it. Any disputes will be arbitrated in the State of Arizona.  

  ​

---

​The Celebrating Community Fall Festival & Business Expo reflects the Chamber’s fervently-held belief that the health of the business community and the health of the larger community in which it lives are inseparable. Building stronger communities is what our Chamber of Commerce  is all about. 




​Event Objectives:  
To showcase our community as a great place to work, live, shop, and play in a fun, outdoor, and interactive way. 

Plus: 

• Instill a sense of community pride.    
• Teach people new things, inform businesses and residents about community business assets that impact their overall quality life!
• The event will showcase business services, products and include  educational opportunities, local attractions, transportation options, arts and culture, sporting activities, recreational assets, outdoor recreation, civic engagement opportunities, health/fitness, public safety, health care,   housing and wellness activities to name a few.

• Showcase businesses who value community engagement and involvement by providing direct link to other businesses and the residents/customers they serve.

• Enhance and support the mission  of the Chamber which is to is to champion economic prosperity, foster a pro-business climate, and to improve the quality of life in our region.​

---