Celebrating Community

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Booth Space Inquiry Form

Now Reach the Three Largest Active Adult Communities in Arizona!
Sun City, Sun City Grand and Sun City West

Build Your Brand, Generate Leads, and Reach Customers

Prospect for New Customers
Promote Your Brand
Increase Your Visibility
Increase Sales
Distribute Product Samples
Give Live Product Demonstrations

A Community Building Program of your Chamber of Commerce

Reserve You Space Now!

2022 Expo Schedule
Sun City West: 03-29-22
Sun City: 04-20-22
Biz-2-Biz: 08/17/22
NEW! Sun City Grand: 10-08-22
Sun City West: 11-01-22
Sun City: 11-09-22

EXHIBITOR CATEGORIES

Health and Wellness

Hospitals, Clinics & Doctor Offices
Health Care Plans
Preventative Medicine
Health and Nutrition
Holistic Healing
Nutritional Programs
Fitness
Women’s Wellness

Home and Garden

Doors, Windows, and Solar
Home Services of all Kinds
Housewares and Appliances
Home Improvement
Landscape and Decor
Electronics
Kitchen and Bath Remodels
Projects Designed to Increase the Value of the Home

Beauty

Cosmetic Surgery and Dentistry
Salon and Spa Services
Handcrafted Beauty Products & Accessories
Body & Bath Products
Self-Care Products

Financial Planning

Protecting Assets
401k and Retirement Planning
Estate Planning
Legal Services
Asset Management and Investing
Insurance

Fashions & Accessories

Jewelry and Handbags
Clothing, Shoes, and Accessories
Active Wear and Couture Designs
Handmade Creations
Cash & Carry
Gifts

Food and Beverages

Restaurants
Cooking Products
Organic and Gluten-Free
Energy Bars
Consumer Packaged Goods
Wine & Spirits
Cooking Accessories and Kitchen Aids

Travel

Travel Adventures
Unique Destinations
Family Friendly Venues
Romantic Destinations
Senior Getaways

Business Opportunities

Home Based Business Opportunities
Direct Sales Programs
Entrepreneurial Programs
Small Business Startups
Generating New Revenue Streams
Franchise Opportunities

Unique Handmade Items

Handcrafted Jewelry
Apparel
Arts & Crafts
Home Decor
Textiles
Glassware & Metal Works
Accessories

Other:

Auto Dealers and Services
Organizations
Tourist Destitations
Government Services

Select an Option Below

Schedule a 15-Minute Phone Call on Options and Discounts

Inquiry Form

Take Our 1-Minute Marketing Assessment

Option for Every Budget and Marketing Objective

Shedule a 10 Minute Phone Call to Discuss Your Options

OUTDOOR EXPO OFFERINGS

Best for Small Businesses
Standard Spaces are the most common booths in a show. These spaces are generally arranged in a straight line with other inline booths and corner booths. Only the front of the booth is exposed to the aisle.

Best for Faster Growing Small Businesses
A Deluxe Corner Space is situated at the end of an aisle. The biggest difference between a corner booth and an inline space is it provides access to attendees from two sides.

Best for High Profit Margin Business Selling a Product/Service
Double-Wide Space is situated in a row with other booths. The added space is more suitable large displays, and showcasing products, and larger exhibits.

Best Suited Mature Businesses in Competitive Market
Premium End-Cap. Show attendees are better able to see an end-cap booth from a greater distance because it is at the end of a row and it stands out! The added space is ideally suited for more creative, engaging spaces that want more traffic and attention!

Best Suited for a Mature Company or Market Leader
Island Display Space (two sizes)
An island space gives the maximum exposure for patron entry accessibility. Since all four sides are open, this type of booth is the best entry option for patrons. Because it's not enclosed on any sides, it also offers you the utmost flexibility for your display design and makes the biggest statement at any event!

For more options contact the Chamber.

Indoor Expo Events (Sun City Grand Only)
Our indoor events offer 6ft and 8ft tables. Placements include inline booths, end caps, wall, and stage booths. Branding only opportunities are available.

Pricing Starts as low as $499 and include 100 sq ft. of display space! Chamber members receive a discount. Space is limited and early-bird pricing ends soon.

Celebrating Community Festival & Business Expo
Frequently Asked Questions

How is this Event Different from Other Local Events and Expos?
The Event is Refreshingly Different! The event is planned by your local Chamber of Commerce, an organization whose brand is very well recognized by consumers and businesses alike. Secondly, the event an outdoor, fun, family friendly, festival environment which attracts more customers, and keeps them at the event for a longer amount of time! This helps you maximize your branding and helps you generate more leads.

Why is the Chamber of Commerce Doing the Events?
The Celebrating Community Festivals are planned across the NW Valley support the mission and purpose of a Chamber. The events reflect the Chamber’s fervently-held belief that the health of the business community and the health of the larger community in which it lives are inseparable. This event supports the mission of the Chamber which is to build a stronger community, champion economic prosperity, foster a pro-business climate, and to improve the quality of life in our region. We connect residents and businesses in a fun way that is good for the local economy.

Is Event Marketing is Right For My Business?
Face-to-face marketing events should be considered as part of your overall marketing strategy. A comprehensive marketing strategy should consider six elements: 1. Interactive Marketing, 2. Advertising, 3. Sales Promotion, 4. Direct Marketing, 5. Personal Selling, and 6. Publicity/PR. The point is all of your advertising/ marketing works together. It’s all part of your branding process.

I’m a vendor at low-cost or free events. Why do your events cost?
Health fairs and other expos are different from our events. We leverage the Chamber brand name, to market our events extensively through many platforms, increasing the odds of reaching more of the niche market whose attention you’re trying to capture. Our marketing efforts include social media ads, Shop Local SMS text marketing, the targeted distribution flyers to hundreds of local businesses, and Chamber of Commerce email lists, all of which cost money.

What makes it worthwhile?
What better way to be in front of people, reaching the demographic that will positively impact your business and increase your bottom line and name recognition? Finally, you get significantly larger space to promote your business vs.
old-school events where tables are stacked in long rows, in tight quarters, that do not lend themselves to showing casing your business properly.

Can I get a discount?
We offer discounts to members of the Chamber and offer early bird registration specials, which many exhibitors take advantage of.

What is the size of space do I get?
The standard space is 10’ deep x 10’ wide. With 100 sq. ft of show space you can do a lot more than just pass out flyers! Businesses wishing more exposure might consider a corner space, end-cap or an island space.

Is there any way to draw extra attention to my business?
Sure! Be a sponsor (a variety of levels to choose from), offer a health screening, or give away a door prize! Sponsors receive many benefits prior to the event, during the event, and post event.

How can I be sure people will stop at my booth?
Make sure the person staffing the booth is engaging. Sitting and texting or talking on the phone signals to passersby that they aren’t important. Do something interactive so that guests want to stop and chat. We can help you with that if you need ideas. Move your table to the back or side, making your area more inviting. Be positive, upbeat, and engage the crowd … don’t wait for them to approach you!

How can I be sure I’ll get a good return on my investment?
When you leave that day, you won’t yet know your ROI. Even if you’re a retail person, follow-up is important for more sales. The fortune is in the follow-up. Collect leads and turn the leads into new business after the event.

I can’t participate in the event. Is there anything else I can do to reach the guests of the event?
Yes! We have “in spirit” advertising opportunities, that include signage on the stage, rest area, and water bottles.

The Celebrating Community Festival & Business Expos reflects the Chamber’s fervently-held belief that the health of the business community and the health of the larger community in which it lives are inseparable. Building stronger communities is what our Chamber of Commerce is all about.

Event Objectives:
To showcase our community as a great place to work, live, shop, and play in a fun, outdoor, and interactive way.

Plus:

Instill a sense of community pride.
Teach people new things, inform businesses and residents about community business assets that impact their overall quality life!
The event will showcase business services, products and include educational opportunities, local attractions, transportation options, arts and culture, sporting activities, recreational assets, outdoor recreation, civic engagement opportunities, health/fitness, public safety, health care, housing and wellness activities to name a few.

Showcase businesses who value community engagement and involvement by providing direct link to other businesses and the residents/customers they serve.

Enhance and support the mission of the Chamber which is to is to champion economic prosperity, foster a pro-business climate, and to improve the quality of life in our region.

Exhibitor Hours and Show Facts

Set-Up Hours: 6:30 am to 8:15 am
Please go to the main registration tent to get your booth space number
Show Hours: 8:30 am to 1 pm
Take-down: 1:00 pm to 3:00 pm
The event takes place rain or shine
Have any necessary permits and licenses in the event of an inspection by city/county officials
Please park in the adjacent parking lot after unloading
Read the exhibitor rules below

Exhibitor Rules
Here is a reminder of the exhibitor rules. Please contact us if you have any questions.

The event will take place rain or shine.
You booth must stay up for the entire event!
You are responsible for your own tents, chairs, tables, etc. when placing your space order you have the option to rent, chairs, tables, tents, interactive games and more to help make your booth more interesting and inviting.
Special Pricing: Members of the Surprise Regional Chamber of Commerce, in good standing, receive a discount on all published pricing.
The Chamber does not offer refunds on space rentals. We are more that happy to work out other arrangements however.
Exhibitors are requested to follow health precautions as dictated by local community standards.
The Chamber reserves the right to locate and move displays on the property to comply with any regulations and sponsorship agreements.
Exhibit booths must be staffed and fully operational during published show hours. Booths not set up at show opening will be subject to dismantling.
No sound amplification equipment is permitted.
Eating, drinking, and smoking at exhibit booths is discourage.
All vendors must have business licenses and proper Health Department permits (if required).
TENTS: The following rules apply to all tents, canopies, and/or membrane structures: (1) There will be a 20’ separation from parked vehicles, or internal combustion engines. (2) there will be a 20’ distance from any Fire Lane, cooking and/or heating equipment, LPG containers, flammable or combustible liquids, and containers, generators. All tents must be properly anchored/weighted (3) Tent Anchorage: Your tent should be securely weighted, in the event of high winds. You may use sandbags, water barrels. and other weighted material are acceptable. The driving of any peg or stake of any kind into the pavement or grass area is strictly prohibited.
Exhibit space must be large enough to contain a reasonable audience for in-booth demonstrations. Typical space allocation is 10 feet x 10 feet, and objects may not be suspended greater than 8ft about the ground/floor.
Only services and products approved on your application will be displayed or sold in your booth.
Promotional materials may not be distributed outside your space. Both sharing with other companies is not permitted.
Lighting should be directed to the inner confines of the booth space and should not project onto other exhibits or expo aisles.
The sale, sampling, or distribution of food for consumption on the premises must be approved by the Chamber, and licenses or permits required by the Health Department obtained by the Exhibitor. Sample sizes should be less than 1 oz.
All exposed parts of displays must be finished so they do not present an unsightly appearance when viewed from adjoining booths or aisles.
Signs in booths will not be permitted to extend above 8’. Signs in island showcases will not be permitted to extend more than 16’ above the floor/ground.
Exhibitors may not share booth space.
Exhibit space should be kept in good order, with storage boxes placed under tables or in designated storage areas.
Helium balloons can only be used when they are permanently affixed to the physical booth display. Helium tanks must be stored in an approved stand.
Fire regulations typically prohibit the use of Sterno or an open flame, including candles. Any booth cooking with an appliance or food warming device must be equipped with at least one 20BC fire extinguisher- No LP gas, bottled gas, or bottled gas tanks are permitted.
Electrical wiring and displays must conform to the National Electrical Code safety rules. Generators are not permitted unless pre-approved in writing.
Any display vehicles must have less than ¼ tank of gas, at least one battery cable disconnected from each set of batteries, and the gas tank sealed or locked.
Exhibitor does indemnify and hold harmless the organizer against any claims as may be asserted against it. Any disputes will be arbitrated in the State of Arizona.

COMMUNITY
INFORMATION

Sun City Grand

Sun City Grand is a newer community with construction starting in 1996 with completion in 2005. Sun City Grand's median household income is $62,000, and the average household net worth is $500,569.
This community has about 9,500 homes and 20,000 residents.
The median age of 69. About 15% of the community is 45 to 54 years of age, and 85% are occupied by people 55 years and older.

Sun City West

A classic community for active adults, Sun City West, was built between 1975 and 1995. Homes for sale in Sun City West AZ range from $280,000 to $1 million.
Sun City West has a population of 27,000.
The average household income in Sun City West is $ 59,000, and the average household net worth is $388,335.
The median age in Sun City West is 73 years.

Sun City

Sun City was founded in 1960 and is the largest retirement community in the nation.
The current population of Sun City is 40,000, with a median age of 72.
Sun City's median household income is $37,652, and the average household net worth is $327,775.
Approximately 20% of the residents are veterans.

Surprise

Surprise is a beautiful city for families with children of all ages. The median age in Surprise is 41.4 years.
Surprise is the 9th largest city in the state and the second-fastest growing municipality in the metro area. Surprise has a population of 139k people.
The Median household income of a Surprise resident is $71,000.
Median property value is $258,700
Surprise has a homeownership rate of 75.5%

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